Prepare for Christmas: A Step-By-Step Guide To Hosting Christmas

I have been hosting Christmas for family and friends in our house for years! And one thing I’ve learned is that hosting Christmas can feel both magical and overwhelming because there’s so much to think about: planning the menu, cleaning the house, and creating a space where everyone feels at home.

I’ve been there, and I know how it feels to juggle it all. That’s why I’ve put together this step-by-step guide to help you stay organized, stress less, and actually enjoy the day with your loved ones.

This is a mammoth blog post with everything you could possibly need to plan. If you want you can book mark it to come back to later. Or you could get my Holiday Planner Bundle and have it on hand whenever you need it – for all the holidays! Find out more here.

Christmas Countdown: How to Prepare for Christmas Like a Pro

Make a week-by-week, day-by-day plan

The best way to make sure you’re prepared is to create a plan leading up to the big day. Using the rest of this post as a guide:

1. First, brainstorm all the things that need doing before and on Christmas.
2. Then sort out what can be done ahead of time, and what needs to be done the day of.
3. Finally, write out a plan and put it in your planner (digital or otherwise). 

What can I prepare in advance for Christmas?

There are several things that can be prepared beforehand to make the big day stress-free, including your home and some of the food you’ll be serving.

You can prep your kitchen, bathrooms, and guest rooms ahead of time. You can also get your pantry, fridge, and freezer ready for all the yummy food too. 

Here are some ideas of foods you can make ahead: 

• soups
• stuffing
• casseroles
• gravy
• most desserts

What shouldn’t be prepared ahead of time?

There are a few things that don’t do so well being prepped ahead of time:

• rolls, or buns
• salads with dressings or delicate greens
• the turkey or other proteins

1 Month Before Christmas

How to Plan the Christmas Dinner Menu

Here are the easy steps to planning your Christmas meal(s). 

Review Your Recipes

Check on the recipes you’ve collected on your Pinterest boards or online. Have a flip through your cookbooks. Look at any recipes that have been handed down to you from your mom, grandmother, aunts, or other family members. 

Assess Your Skill Set

Have a good chat with yourself about what your skill level is in the kitchen.

Can you handle making pies from scratch (crusts too?) along with all the sides and stuffing? Or should you scale it back a bit and make use of some store-bought prepped things like pre-made pie crusts or more simple side dishes?

Be honest. Don’t think of what you wish you could do, but what you realistically can do without making yourself and everyone around you nuts! 

Make Your Guest List

Before you plan your meal in its entirety, think of the family and friends you’d like to invite to your Christmas dinner.

Do they have any food intolerances or allergies? Any strong dislikes? 

Part of why we host and show hospitality is to love on others, so try to avoid any dangerous foods (like nuts if someone is allergic) and give options for foods that are simply disliked. 

Also, consider how much space you have. Will this be a sit-down dinner with all the dishes at the table? Or will it be more of a buffet with everyone just pulling up a chair where they can? This will inform how many guests you should invite, and therefore how much food you need to make. 

Related: How large of a turkey do you prepare for Christmas?

Write Out Your Meal Plan

Given the guest list, any pertinent food sensitivities, and how much you want to tackle as a host, write out a complete meal plan. From the appetizers to dessert. Write it all down. 

Make Out Your Grocery List

Now, look at each and every item on your meal plan and list out the ingredients you’ll need for each one. Double-check the things you “always” have on hand, like spices, to ensure you have plenty. 

Then re-write the grocery list by category: produce, meats, canned goods, frozen, etc. for ease of shopping. 

Christmas Menu Meal Plan Options (with links to recipes plus shopping list)

Meats:

• Turkey
• Prime Rib
• Roast Beef
• Ham

Veggies:

• Mashed Potatoes
• Green Bean Casseroles
• Sweet potatoes
• Mashed Carrots with Turnip (this recipe is great – but we don’t add any sugar)
• Oven Roasted Veggies
• Brussel Sprouts with Bacon
• Glazed Carrots
• Turnip
• Mashed Carrots with Turnip/Rutabaga

Other sides:

• Gravy
• Stuffing (this gluten-free recipe is our favorite!)
• Cranberry Sauce (we don’t actually include this due to a family member’s allergy to cranberries)

Desserts:

• Pumpkin Pie (this one is gluten and dairy-free!) and/or Pecan Pies
• Apple Pie (this one is gluten-free)
• Pecan Pie
• Peanut Butter Squares

Order Your Turkey

If you’re planning to get a free-range or organic bird, this is especially important. You don’t want to get to the big week and find that your grocery store is out of turkeys. 

Distribute Responsibilities & Figure Out Who’s Bringing What

If you’re going to ask guests to bring a contribution to the big feast, don’t leave it open-ended. Be specific and assign specific dishes to specific people. That way you will know for sure what you have to prepare and what you don’t. 

Check Your Cookware and Kitchen Tools

Once you have your menu plan sorted out, you should take inventory of what cookware and kitchen tools you have and which ones you may need to get. Having the right tools will really help you during the prep. 

Essential Kitchen Supplies You Need for Christmas:

(paid affiliate links)

• meat thermometer
• a roasting pan and rack OR a shallow baking dish (large enough for your turkey) and tin/aluminum foil
• baking sheets
• parchment paper
• dutch oven
• casserole dish(es)
• stainless steel pots & pans set (<—best purchase ever!)
• saucepan
• cutting board
• chef’s knife
• paring knife
• vegetable peeler
• garlic press
• potato masher
• knife sharpener
• measuring cups
• whisk
• serving spoons, and forks
• serving dishes and bowls
• gravy boat
• serving platter
• pie dish
• pie lifter
• rolling pin (if you’re making your pie crust from scratch)
• airtight reusable food storage containers OR Ziplocs
• cooking twine (if you’re going to truss your bird)

2 Weeks Before Christmas

Plan Christmas Table Settings & Decorations

Buffet or Plated or At the Table?

You will need to decide if you will:

• Have everyone serve themselves (from a sideboard, island, or kitchen counters)
• Serve everything on individual plates (“plated”)
• Bring the sides and mains to the table for people to serve themselves once they’re seated. 

Then you can plan how to set the table accordingly. For example, if you are bringing casserole dishes to the table, you will need to keep the centerpiece minimal in order to leave room. But if you’re serving Christmas buffet-style, you can create a more elaborate centerpiece, if you wish. 

Practice Your Table Setting

I tend not to do this because I like to grab things from the buffet cabinet and put it together last minute. But I’ve had lots of practice. 

If you haven’t set very many tables before you will definitely want to do a “dry-run” table setting to see how you like it and make changes as necessary. 

Pro Tip: Take a photo of the table setting you like on your phone so you can refer to it quickly on the day of. 

Finalize Guest List & Menu

Touch base with your guests and double-check the menu you’ve got planned. (You yourself check it. I don’t mean check with your guests!) Then give your grocery list the once-over again too. 

Clean Your Oven

If you’re going to have help from guests in the kitchen, you may want to clean your oven before you start your holiday baking, food prep, and turkey making. 

Honestly, I’m not so good at this. I think in more than twenty-five years of marriage (and 11 different homes) I have only cleaned an oven four times (the most recent time being because a fan inside broke and we needed a repairman to come!). My mother-in-law would be appalled – and she’s absolutely lovely! 

1 Week Before Christmas

Put Out Christmas Decorations

If you’ve not already got the Christmas decor out, add a few touches here and there. It doesn’t have to be over-the-top. 

Prep Your Fridge

Give your fridge a deep cleaning. Get out the trash bag and the paper towels. Toss the expired sauces, old leftovers, and moldy fruit. Make room for the Christmas groceries. 

Clear Your Countertops

Now is also the time to clear off the counters. File old papers, toss expired coupons and put away everything that doesn’t actually belong on the counters.

You are going to want all the space you can get to prep food. 

Take Inventory

Go through the pantry, fridge, and freezer to see what you have and what you will need. Add anything that you’re out of to the grocery list. 

4 Days Before Christmas

Buy or Order Groceries

If you’re going to the store in person, put on your comfy shoes, make sure your trunk is empty and head out with a full stomach.

When you’re at the store, make sure you strategically place items in your cart:

• Place like with like (produce with other produce, frozen items with other frozen items, etc.). This will make bagging and putting groceries away once you’re home much easier. 
• Set things in carefully so that you can fit what will likely be one of your largest grocery hauls into the cart. Trust me on this. If you toss it all in willy-nilly, you will have things falling off before you know it. 

If you’re ordering your groceries online via Instacart or another pick-up or delivery service, double-check your cart with your list. And leave yourself some time to run out and pick up anything random that gets missed or that the shopper “can’t find.” 

Make or Buy Ice

If you’re likely to need more ice than normal, buy a bag or two of ready-made ice. Or if you have an ice maker, make extra and bag it in Ziplocs to use when guests arrive. 

Plan for Leftovers

After cleaning out your fridge, your food storage containers should be clean. But make sure you have enough ready to go the day of or ensure you have plenty of Ziplocs. 

Make a schedule of events for Christmas day

Plan Activities

Will you have any games or activities? Will you watch Christmas movies? Will the kiddos need anything planned to keep them occupied and happy? Plan those things out now.

Even just a few Christmas-themed coloring pages or word searches will be helpful to have on hand just in case. 

Clean the House

Give your house a good deep-cleaning.

Start with bathrooms. Dust and then clean the floors. Wash any slipcovers or throw pillow covers. Wash the windows and clean the doorknobs. Wash the cabinet and drawer fronts in the kitchen. 

I like to sanitize the common things like light switches, and doorknobs before and after guests come. 

Related: How to Clean Your Home Room-by-Room

Prepare for Overnight Guests

If any of your guests are staying overnight, make sure their space is ready for them. Wash the bedding and spare towels at the very least. If you’re up for it add special touches like Christmas decor in the guest room or special little gifts. 

3-4 Days Before Christmas

Thaw Turkey (or other LARGE meats)

How do I thaw my turkey and how long do I need to thaw my turkey are a couple of the most common turkey-making questions. 

If you’ve chosen to buy a frozen turkey, you should thaw it before you cook it. I mean, you can technically cook it from frozen, but this will take a lot longer. (See below for cooking a turkey from frozen.)

To thaw a turkey safely, you can do so in one of three ways. 

1. In the fridge

How long will it take? Thawing a turkey in the refrigerator will take approximately 1 day per 5 pounds of turkey. So a 15-pound turkey will take about 3 days to thaw in the fridge. 

Tips for thawing a turkey in the fridge:

• Keep the turkey in its original wrapping while thawing.
• Place the turkey in a baking dish to prevent any drippings from contaminating other food in your fridge.
• Once thawed the turkey can sit in the fridge for up to 2 days before cooking.

2. In cold water

How long will it take? Thawing a turkey in cold water will take about 30 minutes per pound of turkey. So a 15-pound turkey will take about 7.5 to 8 hours to thaw in cold water. 

Tips for thawing a turkey in cold water:

• Place your turkey in a CLEAN kitchen sink and cover it with water. 
• Change the water every half hour. 
• Cook the turkey immediately after thawing. 
• Clean and disinfect the sink thoroughly after thawing your turkey and removing it from the sink. 

If possible, fit your turkey into a large Ziploc bag, and seal it to thaw it in the sink, to prevent contamination. 

3. In the microwave

How long will it take? That depends on your microwave. Read the manual for your particular microwave (which you can likely find online if you’ve no longer got your paper copy) to find out defrosting times and temperatures for thawing a turkey. 

How to thaw a turkey in the microwave:

• Remove the turkey from its original packaging. Also, remove any tags or ties (particularly metal ones!). 
• Place the bird in a microwave-safe baking dish to catch any drippings. 
• Defrost following the instructions in your microwave’s manual. 
• Cook the turkey immediately after thawing. 
• Thoroughly clean the microwave after thawing your turkey in it to remove any contamination. (Microwaves tender to splatter everywhere.) 

You can also combine turkey thawing methods. For example, you can begin to thaw your turkey by putting it in the fridge for a day or two and then finish thawing it in a sink full of cold water on Christmas day. 

2 Days Before Christmas

Prep Make-Ahead Christmas Appetizers

Prep any appetizers you can ahead of time.

Put platters together, like meats and cheeses, cover and return them to the fridge. 

If you’re serving raw veggies, get chopping! Anything you can do to get those appetizers ready ahead of time will be so helpful on Christmas Day. 

Related: How to Make Grazing Boards + The Best Charcuterie Board Ideas

Set Up the Bar

If you’re going to be serving drinks, set up a sideboard or bar cart with glasses and all the things. Leave room for mixers that need to stay in the refrigerator for now. 

Set the Table

Pull out that photo you snapped while you were practicing your table setting, and set the table. Make any needed adjustments, and don’t be afraid to keep it simple.  

Include place cards so everyone knows where they’re sitting when it’s dinner time. This will also help them to know which wine or water glass to grab! 

1 Day Before Christmas

Give Your Home a Last Once-Over

Start just outside your front door. Is the porch neat and tidy? 

Then move into the entryway and make sure that all the boots and shoes are put away, to leave room for guests’ outdoor gear. 

Continue through your home, visiting the rooms your guests will visit, like the dining room, living room, powder room, and kitchen. Do a quick pick up and return things to the rooms they belong in. Sweep the floor. 

Make Christmas Desserts & Overnight Rolls

Since the turkey will likely be hogging the oven all day tomorrow, try to make any desserts and rolls that you know keep well overnight. 

Christmas Day

Recruit Help

Do you want or need help with any last-minute tidying or cleaning? Need someone to help you lift that big turkey in and out of the oven? 

Just because you’re the host, doesn’t mean you can’t ask for help. You do not have to do it all by yourself! 

Cook the Turkey

The turkey is the most time-consuming thing to be cooked today. So make sure you get it into the oven in plenty of time. 

Related: See this post for exactly how to cook a turkey, step-by-step!

Cook the Other Foods

Prep the veggies early in the morning. Peel the potatoes, cut everything up. Then put prepped vegetables in pots on the stovetop or in casserole dishes ready to cook. 

When the turkey (or another main dish) is almost finished and then resting, cook the potatoes, carrots, casseroles, and make the gravy. 

Load and Unload the Dishwasher

As you prep and cook food, load up the dishwasher. As soon as it’s full, run it. When it’s done, empty it so that it’s ready for the dinner dishes. 

Carve the Turkey

Once the turkey has finished cooking and then rested for a half-hour, it’s time to carve it. Be sure to do this in the kitchen and place the cut-up meat on a platter for serving. 

Keeping the Food Hot

Most casserole dishes will help to keep the food warm. But you can also place dishes in the oven on warm, until serving time. 

If absolutely necessary you can reheat side dishes in the microwave before serving.

Clean Up and Pack up and store leftovers

After the meal is finished, pack up the leftovers in containers or Ziplocs. Send some home with your guests if you’d like or freeze some if you’ve got a lot. 

Rinse and soak any dishes that need a little extra cleaning.

Load up the dishwasher and run it as soon as possible.

Wipe down the counters and toss tea towels and such in the laundry.

The Day After

Put the decor and special dishes away

Un-set the table, and put away the fall decorations. Put any serving dishes away. Give the table a good wipe down. Wash the cloth napkins, table cloths, and/or runners. 

Hosting Christmas doesn’t have to feel overwhelming if you break it down into manageable steps and start early. With a little planning, you can create a day filled with warmth, good food, and sweet memories. I hope this guide helps you feel more prepared and confident as you welcome friends and family into your home this holiday season. If you want my Holiday Planner Bundle to help you, check it out here.

If you have any tips or traditions that make your hosting easier, I’d love to hear about them in the comments!